HR Administrative Assistant – TEMP ROLE

Location: Santa Rosa, Ca
Pay Rate: $26–$28 per hour
Schedule: Full-time, with an 8:30 AM start time or earlier as needed, particularly on Fridays

You are an organized, dependable, and service-oriented HR Administrative Assistant who enjoys keeping an office running smoothly and supporting employees throughout the onboarding process. You are comfortable with administrative tasks, data entry, filing, and assisting employees and visitors with day-to-day questions. You bring a proactive, team-focused approach and are ready to jump in wherever help is needed, especially during busy onboarding periods.

What You Will Be Doing:

• Maintain organized employee files, create new employee folders, and locate documents such as offer letters and employment records.
• Prepare onboarding packets, benefit packages, and red/green folders for new hires.
• Assist with onboarding setup and breakdown, including preparing materials, making copies, and helping manage employee traffic flow, particularly on Fridays.
• Complete basic data entry and update employee information, forms, and documentation in Paycom and HealthStream.
• Assist employees with basic system questions, including password resets for Paycom and HealthStream.
• Make copies of I-9 forms, onboarding documents, and other HR paperwork.
• Process employment verifications and assist with SDI/EDD verification requests.
• Route incoming mail and prepare and mail employee paychecks.
• Greet visitors, answer basic questions, and help direct employees and guests to the appropriate areas.
• Assist with scheduling Kaiser appointments, as needed.
• Order, restock, and pick up office supplies; maintain copier paper and ensure onboarding materials are readily available.
• Provide general administrative support to the HR team and assist with additional duties as needed.

What You Bring:

• Previous administrative, clerical, or HR support experience preferred.
• Strong organizational skills and attention to detail, particularly when handling confidential employee records.
• Basic computer skills and comfort with data entry and document management.
• Experience with Paycom, HealthStream, or similar HR systems is a plus.
• Strong customer service and communication skills with a helpful, professional demeanor.
• Reliability, flexibility, and a willingness to assist wherever needed.
• Ability to work an 8:30 AM start time or earlier when needed, especially on Fridays during busy onboarding periods.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply!

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