TEMPORARY EXECUTIVE ASSISTANT

You are a highly organized, tech-savvy Executive Assistant who thrives in a fast-paced and collaborative environment. You are comfortable supporting senior-level executives, managing complex calendars and schedules, coordinating meetings and events, and handling confidential information with professionalism and discretion. Strong experience using MacBook/Mac OS and Microsoft Office Suite is preferred.

Location: Novato, CA | 100% On-Site, 5 Days/Week
Duration: Mid-September through December
Pay Rate: $35–$38/hour

What You Will Be Doing

• Manage and maintain the CSO's complex electronic calendar, appointments, meetings, and events.
• Coordinate domestic and/or business travel, itineraries, reimbursements, and expense-related documentation.
• Draft, edit, and send correspondence and letters on behalf of the CSO.
• Provide administrative support for faculty, educational, training, and scientific programs and activities.
• Provide executive support to members of the Executive Team, including scheduling, correspondence, data processing, purchase orders, check requests, and reimbursements.
• Resolve complex scheduling conflicts by evaluating competing priorities and making sound decisions.
• Serve as backup administrative support for other lab coordinators as needed.
• Respond professionally and efficiently to internal staff, external contacts, and occasional urgent issues outside normal business hours.

What You Bring

• Previous experience supporting senior executives, C-suite leaders, or other high-level professionals. nonprofit biomedical experience a bonus
• Strong experience managing complex calendars, scheduling, meetings, travel, and events.
• Highly proficient with MacBook/Mac OS and Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, including experience drafting professional correspondence on behalf of executives.
• Ability to manage multiple priorities, shifting deadlines, and confidential information.
• Strong customer service skills and the ability to work professionally with a wide variety of internal and external stakeholders.
• Proactive, resourceful, flexible, and comfortable working independently while also collaborating with a team.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply!

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