Accounting Assistant

You are a detail-oriented accounting and administrative professional who enjoys wearing multiple hats in a small business environment. This role supports the owner and bookkeeper of a well-established manufacturing company, helping manage order entry, inventory tracking, bookkeeping oversight, and general office administration. The ideal candidate has a solid accounting foundation, strong organizational skills, and the ability to identify and correct accounting discrepancies while supporting day-to-day office operations.

This position pays: $25-30/hour depending on experience

Location: Petaluma, CA

What you will be doing:

• Enter customer orders into the company system and ensure accuracy of order information
• Process approximately 3–5 customer orders per week
• Review and maintain Bills of Materials (BOMs) and inventory records
• Track inventory transactions and perform high-volume data entry related to manufacturing operations
• Support bookkeeping functions and assist with AP/AR review and accuracy
• Identify accounting discrepancies and help ensure transactions are recorded correctly
• Review monthly financial information and provide support to improve reporting accuracy
• Partner with the external CPA during tax preparation and financial review processes
• Assist the Bookkeeper and Owner with accounting and administrative projects
• Maintain company records, files, and documentation
• Track and manage NDAs and other business agreements
• Monitor and organize email communications, including clearing spam and maintaining inbox organization
• Support general office administration and daily operations
• Provide customer service support and communicate with customers regarding orders
• Assist with maintaining accurate records across accounting and operational systems

What you bring:

• Accounting background with a strong understanding of bookkeeping and basic accounting principles
• Experience with QuickBooks, preferably within a manufacturing environment
• Understanding of AP, AR, general ledger transactions, and financial reporting
• Ability to identify accounting errors and reconcile discrepancies
• Strong data entry skills with excellent attention to detail
• Experience working with inventory, manufacturing, or operational data preferred
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications
• Basic to intermediate Excel skills
• Strong organizational and administrative abilities
• Excellent communication and customer service skills
• Ability to work independently in a small, close-knit office environment
• Reliable, professional, and comfortable supporting multiple business functions

To learn more about the workplace culture and the position, please apply!

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