Office Manager (Nonprofit)

You are a highly organized and proactive administrative professional who keeps office operations running smoothly. You enjoy creating welcoming environments, supporting teams, and solving problems efficiently. You are comfortable managing multiple priorities, coordinating technology and facilities needs, and providing excellent service to staff, visitors, and clients. You are collaborative, detail-oriented, and committed to maintaining confidentiality while supporting a mission-driven organization that serves diverse youth and community members.

Location: Hayward, Ca (onsite full-time hours)

TEMP with potential to hire
This Position Pays: $26/hr

What You Will Be Doing

• Oversee daily office operations to ensure a clean, organized, and welcoming environment for staff, clients, and visitors
• Manage office supplies, equipment, and inventory; coordinate repairs and maintenance requests
• Serve as the East Bay liaison for office-related service vendors (utilities, property management, copiers, janitorial services, phones, etc.)
• Process and route accounts payable invoices, petty cash requests, mileage, and expense reimbursements
• Serve as Site Technology Coordinator by assisting staff with IT-related questions, troubleshooting, and maintaining technology inventory
• Coordinate agency inspections, maintenance requests, and office safety procedures
• Maintain agency vehicle logs, calendars, and key access
• Support onboarding for new staff, including coordinating email, phones, keys, and required documentation
• Assist clinical teams with referral and intake tracking and data entry
• Participate in the Health and Safety Committee and share relevant updates with staff

What You Bring

• High school diploma required; bachelor’s degree preferred
• At least 1 year of administrative or office management experience (nonprofit preferred)
• Strong organizational skills with the ability to prioritize, multitask, and manage competing deadlines
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology
• Ability to provide basic IT support and coordinate with technology resources
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work effectively with staff, clients, and community stakeholders
• Interest in supporting a diverse community of Transition Age Youth (TAY), including youth of color, LGBTQ youth, and youth with disabilities
• Valid California driver’s license, reliable personal vehicle, and ability to meet agency insurance requirements
• Ability to obtain Community Care Licensing fingerprint clearance (DOJ, FBI, and Child Abuse Index)

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply

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