Senior Payroll Coordinator
San Rafael, CA - Onsite

You are a Senior Payroll Coordinator who plays a critical role in ensuring accurate, compliant, and timely payroll processing across multiple employer entities. This senior-level position serves as a subject matter expert in multi-state and multi-union payroll, independently managing full-cycle payroll operations while resolving complex issues, strengthening internal controls, and driving continuous improvement.

This position pays: $36.00 to $41.00 per hour

What you will be doing:

• Independently execute full-cycle payroll processing, auditing, reconciliation, and distribution using integrated HRIS/payroll systems
• Interpret and apply federal and state payroll tax laws, collective bargaining agreements, and corporate policies with accuracy and consistency
• Conduct routine and advanced audits of wages, taxes, benefits, accruals, and reporting outputs to ensure data integrity
• Coordinate wage garnishments, union dues, benefit trust payments, retirement remittances, and statutory reporting requirements
• Resolve routine, complex, and escalated payroll issues with professionalism and urgency
• Provide guidance to employees and managers on time reporting, payroll self-service tools, pay statements, and tax documentation
• Deliver training on payroll systems, processes, and best practices to employees and departmental staff
• Maintain accurate, audit-ready payroll records and documentation (electronic and physical)
• Prepare payroll metrics, reports, analysis, and research to support leadership decision-making
• Review and enhance payroll processes to improve efficiency, accuracy, and compliance controls
• Create, test, and maintain detailed work instructions aligned with Quality System standards
• Support audits, special projects, data requests, and cross-functional initiatives

What you bring:

• High School Diploma or equivalent required; Associate degree in Business, Finance, or Accounting preferred
• Certified Payroll Professional (CPP) or equivalent certification preferred
• 3+ years of recent payroll processing experience in multi-state and/or union environments
• Strong experience handling payroll audits, analytics, and complex payroll scenarios
• Hands-on experience with UKG/UltiPro and/or ADP Workforce Now and Kronos Workforce Ready strongly preferred
• Advanced Excel skills; intermediate proficiency in Microsoft Word and Outlook
• Deep knowledge of payroll concepts, wage and tax laws, and audit practices
• Strong analytical skills with the ability to trace, validate, and reconstruct transactions
• Ability to work independently while managing competing deadlines and strict payroll cycles
• Clear and professional communicator with employees, managers, and external partners
• Demonstrated integrity and discretion in handling confidential and sensitive information
• Commitment to excellence, innovation, teamwork, honesty, and integrity

To learn more about the workplace culture and the position, please apply!

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

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