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Accounting Assistant
You are a detail-oriented accounting and administrative professional who enjoys wearing multiple hats in a small business environment. This role supports the owner and bookkeeper of a well-established manufacturing company, helping manage order entry, inventory tracking, bookkeeping oversight, and general office administration. The ideal candidate has a solid accounting foundation, strong organizational skills, and the ability to identify and correct accounting discrepancies while supporting day-to-day office operations.
This position pays: $25-30/hour depending on experience
Location: Petaluma, CA
What you will be doing:
- Enter customer orders into the company system and ensure accuracy of order information
- Process approximately 3–5 customer orders per week
- Review and maintain Bills of Materials (BOMs) and inventory records
- Track inventory transactions and perform high-volume data entry related to manufacturing operations
- Support bookkeeping functions and assist with AP/AR review and accuracy
- Identify accounting discrepancies and help ensure transactions are recorded correctly
- Review monthly financial information and provide support to improve reporting accuracy
- Partner with the external CPA during tax preparation and financial review processes
- Assist the Bookkeeper and Owner with accounting and administrative projects
- Maintain company records, files, and documentation
- Track and manage NDAs and other business agreements
- Monitor and organize email communications, including clearing spam and maintaining inbox organization
- Support general office administration and daily operations
- Provide customer service support and communicate with customers regarding orders
- Assist with maintaining accurate records across accounting and operational systems
What you bring:
- Accounting background with a strong understanding of bookkeeping and basic accounting principles
- Experience with QuickBooks, preferably within a manufacturing environment
- Understanding of AP, AR, general ledger transactions, and financial reporting
- Ability to identify accounting errors and reconcile discrepancies
- Strong data entry skills with excellent attention to detail
- Experience working with inventory, manufacturing, or operational data preferred
- Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications
- Basic to intermediate Excel skills
- Strong organizational and administrative abilities
- Excellent communication and customer service skills
- Ability to work independently in a small, close-knit office environment
- Reliable, professional, and comfortable supporting multiple business functions
To learn more about the workplace culture and the position, please apply!
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