Leave Administration Specialist (Temporary)

You are an experienced, detail-oriented leave administration professional who brings accuracy, empathy, and regulatory expertise to every employee interaction. You thrive in complex, multi-state environments and are trusted to administer leave and benefits programs with precision, discretion, and a strong commitment to compliance and employee experience.

Location: Marin County (Temporary Assignment)
This Position Pays: $35–$45 per hour (DOE)

What You Will Be Doing:

• Administer and process leave of absence, disability, and accommodation requests in compliance with federal, state, and local laws, company policies, and collective bargaining agreements

• Determine leave eligibility, prepare required notices, review medical certifications, and accurately designate leaves in HR and vendor systems

• Serve as a knowledgeable resource to employees and managers, clearly communicating leave rights, responsibilities, timelines, and the interaction with PTO, workers’ compensation, and disability programs

• Track and support intermittent and reduced schedule leaves in partnership with business units

• Maintain up-to-date knowledge of FMLA, CFRA, ADA, and applicable state and local leave regulations

• Process benefits enrollments, eligibility changes, and status updates in accordance with plan rules and deadlines

• Partner with Payroll to ensure accurate deductions, wage impacts, taxes, and paid/unpaid leave transactions

• Conduct audits, reconcile invoices, resolve discrepancies, manage retroactive changes, and support accurate benefit remittances

• Prepare reports, census data, and documentation for audits and benefits renewals

• Coordinate with vendors, brokers, and internal teams to resolve claims, enrollment, and eligibility issues

What You Bring:

• Associate degree or equivalent combination of education and applied experience

• 3+ years of hands-on leave of absence administration with direct eligibility determination experience

• Required experience administering California leave programs; multi-state experience preferred

• Experience in unionized or multi-employer environments preferred

• Working knowledge of FMLA, CFRA, ADA, HIPAA, and related regulations

• Proficiency with HRIS and leave/benefits systems; Absencesoft and UltiPro Benefits Prime preferred

• Intermediate Excel skills; working knowledge of Word and Outlook

• HR or benefits certifications (CEBS, CBP, PHR, or equivalent) preferred; Spanish proficiency a plus

• Strong attention to detail, confidentiality, and the ability to manage competing priorities with professionalism and integrity

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply

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