Administrative Project Coordinator

You are a highly organized, detail-oriented professional who thrives in a fast-paced, collaborative environment. You bring strong communication skills, a proactive mindset, and a commitment to delivering high-quality work that supports both office operations and project teams. You are motivated to grow into leadership opportunities in marketing, project controls, or IT.

Location: Emeryville, CA (Full Time Onsite) TEMP TO HIRE
This Position Pays: $26.62 – $39.92 per hour  

What You Will Be Doing

• Independently manage office-related projects and coordinate office operations.
• Proofread, edit, and format documents to meet firm and client standards.
• Provide administrative support to Unit Managers, Project Managers, and corporate accounting, including AR/AP, purchasing, and office services.
• Assist with marketing needs, including proposals, qualifications packages, and creative PowerPoint presentations.
• Coordinate project communications with subconsultants and team members.
• Partner with other administrative staff to ensure smooth workflows and a cooperative environment.
• Oversee office tasks such as vendor coordination, facilities requests, equipment maintenance, supplies, and shipping.
• Organize internal meetings and office events.
• Respond to client inquiries and route them to the appropriate staff.
• Perform general administrative tasks such as copying, scanning, filing, and occasional errands.

What You Bring

• 4 years relevant office experience, Associate’s + 6 years, or 10+ years of relevant experience.
• Strong customer service and interpersonal skills with the ability to multitask and prioritize.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with InDesign, Workday, Deltek Vision, Asana, Project Team, or Bluebeam a plus.
• Excellent written, oral communication, and proofreading skills.
• Integrity, flexibility, and ability to adapt to changing priorities and deadlines.
• Ability to collaborate across teams and manage competing demands in a fast-paced setting.
• Flexibility to work overtime when needed.