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Human Resources Generalist / Payroll Specialist
Location: Sonoma County, CA
Compensation: $70,000–$90,000 DOE
Position Summary
We are seeking a detail-oriented, bilingual Human Resources Generalist / Payroll Specialist to join a growing team. This role is ideal for someone with strong payroll expertise who also enjoys supporting HR operations, benefits administration, employee relations, and cross-functional collaboration. Experience with Paycom is highly preferred.
Human Resources Responsibilities
- Coordinate new hire onboarding, orientation, and employee training.
- Prepare and maintain new hire packets and HR documentation.
- Maintain employee personnel files (electronic and paper) and perform periodic file audits.
- Administer HR records while maintaining the highest level of confidentiality.
- Assist with benefits administration and workers’ compensation cases.
- Serve as a resource for employees by responding to HR-related questions in a timely and professional manner.
- Utilize Paycom and the company’s HRIS system for daily HR activities.
- Manage incoming and outgoing mail distribution.
- Run occasional business errands, including bank deposits and office supply purchases.
Payroll Responsibilities
- Process payroll accurately and on schedule.
- Maintain payroll, benefits, workers’ compensation, attendance, and leave records.
- Ensure payroll compliance with all federal, state, and local regulations.
- Calculate payroll deductions, taxes, garnishments, and benefit deductions.
- Manage payroll processing through Paycom.
- Set up employee timekeeping and assist employees with payroll and time-entry questions.
- Balance payroll accounts, reconcile discrepancies, and ensure payroll accuracy.
- Prepare payroll-related reports and support payroll audits as needed.
- Meet all payroll deadlines while maintaining exceptional accuracy.
Accounting & Reporting
- Collaborate closely with the Accounting team on payroll and benefit reconciliations.
- Prepare payroll expense, tax, and benefits reports.
- Record and document payroll information within Acumatica.
- Prepare daily deposits and maintain accurate financial documentation.
Customer Service
- Provide exceptional internal customer service to employees and managers.
- Respond promptly to payroll and HR inquiries.
- Assist employees with Paycom access, time entry, benefits, and payroll questions.
- Partner with department managers to resolve payroll and HR-related issues efficiently.
Organizational Skills
- Effectively prioritize multiple responsibilities and shifting deadlines.
- Maintain organized payroll and HR records.
- Continuously improve payroll and HR processes.
- Stay current on payroll regulations and employment law changes.
- Demonstrate excellent time management, attention to detail, and the ability to multitask in a fast-paced environment.
Qualifications
- 3+ years of Human Resources experience.
- Strong payroll processing experience required.
- Experience with Paycom strongly preferred.
- Experience with benefits administration and workers’ compensation.
- Strong Excel and computer skills.
- Excellent organizational, communication, and problem-solving abilities.
- Bilingual in English and Spanish require
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