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Leave Administration Specialist
San Rafael, CA
You are an experienced leave administration professional who thrives on accuracy, empathy, and regulatory excellence? Join The Pasha Group as a Temporary Leave Administration Specialist, where you’ll play a critical role in administering enterprise leave of absence programs and supporting benefits administration across a complex, multi-state organization
This position pays: $35.00 to $45.00 per hour
What you will be doing:
Administer, Advise & Safeguard Leave and Benefits Programs
- Take ownership of leave and benefits administration with a focus on compliance, clarity, and employee experience
- Leave Administration: Receive, review, and process leave of absence and disability accommodation requests in compliance with federal, state, and local laws, company policy, and collective bargaining agreements
- Eligibility & Documentation: Determine eligibility, prepare and distribute required notices, request and review medical certifications, and designate leaves accurately in HR and vendor systems.
- Employee & Manager Guidance: Clearly communicate eligibility, documentation, timelines, and responsibilities to employees and managers; advise on the interaction of leave laws with PTO, workers’ compensation, and disability programs.
- Intermittent & Reduced Leave Support: Assist business units in tracking and accounting for intermittent and reduced schedule leaves.
- Regulatory Expertise: Maintain current knowledge of FMLA, CFRA, ADA, and applicable state and local leave and accommodation laws.
- Support benefits administration with precision and strong cross-functional coordination.
- Benefits Transactions: Process enrollments, eligibility changes, and status updates in HR and vendor systems, ensuring compliance with plan rules and timelines.
- Payroll & Deductions Coordination: Partner with Payroll to manage benefit-related deductions, wage impacts, taxes, and paid/unpaid leave transactions.
- Audits & Reconciliation: Perform regular audits of leave and benefits programs; reconcile invoices, research discrepancies, manage retroactive changes, and coordinate accurate remittances.
- Reporting & Renewals: Prepare regular and ad hoc reports, census data, and supporting documentation for audits and plan renewals.
- Vendor & Broker Coordination: Support resolution of claims, enrollment, and eligibility issues with vendors, brokers, and employees.
What you bring:
- Associate degree or equivalent combination of relevant coursework and applied experience
- 3+ years of leave of absence experience with direct responsibility for eligibility determinations
- Required experience administering leave programs in California; multi-state experience preferred
- Experience in union or multi-employer environments preferred
- Working knowledge of FMLA, CFRA, ADA, HIPAA, and related regulations
- Proficiency with HRIS and benefits/leave management systems; Absencesoft and UltiPro Benefits Prime preferred
- Intermediate Excel skills; basic Word and Outlook skills
- HR/benefits certifications (CEBS, CBP, PHR, or equivalent) preferred; Spanish proficiency a plus
To learn more about the workplace culture and the position, please apply!
For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.
We are Nelson Connects, and our purpose is your success.
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