Administrative Operations Specialist

You are a detail-oriented, proactive, and eager-to-learn professional who thrives in a small-office environment. You are a strong communicator (both verbal and written), can multitask effectively, and handle confidential information with discretion. You enjoy working with different personalities, take direction well, and bring a sense of humor and thick skin to your day-to-day interactions.

Location: Petaluma
Schedule: 7:00 AM – 3:00 PM (TEMP TO HIRE)
This Position Pays: $30–$35 per hour

What You Will Be Doing:

• Support Accounts Payable with full-cycle A/P tasks, including year-end 1099s, W-9s, and closing procedures.
• Assist with payroll processing (weekly PR) and maintain confidentiality.
• Organize insurance and registration for a fleet of 45 vehicles: coordinate with field staff and vendors.
• Perform journal entries, including intercompany transactions, and handle basic accounting tasks.
• Utilize Excel (pivot tables, filtering), Word, Outlook, PowerPoint, and multiple internal software programs.
• Conduct research, manage multiple priorities, and maintain accurate documentation.
• Work independently as needed while collaborating with a small team.

What You Bring:

• 5+ years of strong A/P experience (does not need to be at a manager level).
• Proficiency in Great Plains (ERP), or ability to learn quickly.
• Solid Excel skills; working knowledge of Word, Outlook, and PowerPoint.
• Good math, problem-solving, customer service, and phone communication skills.
• Ability to stay organized, manage competing deadlines, and adapt to shifting workloads.
• Construction industry experience is a plus.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply

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