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As an Administrative Associate for Indirect Procurement within our Global Supply Chain Organization, you will collaborate closely with internal teams and external suppliers to obtain all necessary documentation to add and update the supplier master database while ensuring it is complete before processing the requests. You will review and prioritize new purchase requisitions, ensuring all necessary documentation is complete before processing orders. Throughout the day, you’ll coordinate with vendors and internal stakeholders to track order statuses, resolve any discrepancies, and address urgent procurement needs. Additionally, you’ll also manage invoicing tasks, verifying payment details and following up on outstanding invoices to maintain smooth financial operations.
In addition to transactional duties, you’ll generate and analyze procurement reports to support management decisions, providing insights on cost savings and process efficiencies. Communication is key, so expect frequent interaction with colleagues across departments to clarify requirements and update them on order progress. Staying organized and adapting to shifting priorities will help you succeed in this fast-paced, global work environment.
Salary: $36.50-$36.50
Monday – Friday 8-4:30pm
How You’ll Make An Impact:
- Update and maintain vendor master data for indirect vendors.
- Administer and manage corporate online ordering accounts.
- Create and process purchase requisitions and purchase orders.
- Monitor and manage purchase requisitions and orders throughout their lifecycle.
- Handle invoicing management tasks to ensure timely and accurate payments.
- Generate various reports to support procurement and management decision-making.
What You Bring:
- Education: Associate degree (A.A.) or equivalent in Business, Procurement, Supply Chain Management, or related discipline preferred.
- Procurement Experience: Minimum of three years’ experience in administrative and procurement roles, with preferred knowledge of SAP and core procurement principles.
- Technical Proficiency: Skilled in Microsoft Windows and Office applications, including Excel, Word, and PowerPoint.
- Decision-Making Ability: Capable of making independent decisions daily and determining the best way to fulfill requests efficiently while exhibiting strong organizational skills.
- Communication and Collaboration: Strong written and verbal communication skills, with proven ability to collaborate effectively within teams and across the organization.
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